It is now over two years since the 2015 versions of the ISO 9001 and ISO 14001 were published. Many companies have yet to make the transition to the latest standards and there are now only a few months left in which to complete transition process required by ISO. The deadline for issuing the new certificate is September 2018, which is the date on which the entire certification process must be concluded, including the resolution of any non-conformities that may arise. The timescale may seem long, but this isn’t strictly true. In order to transition successfully to the new standards, we need to have a clear and effective strategy in place in which the resources and actions are properly planned.
Learn the standards. By reading the standard and knowing how to interpret it, we can formulate a general overview of it, which will enable us to develop a strategy for its implementation in compliance with ISO certification. There are many ways of familiarising yourself with the standard, including, comparative handbooks, technical documents, guidance documents, courses, etc. There are a wide range of options for studying the latest editions.
Conduct a Self-Assessment of the current Management System, identifying areas for improvement, comparing the existing Management System with the framework of the new standards. This self-assessment will allow us to prioritise actions and to gain a detailed insight into the maturity of the Management System.
Once all the areas of action have been identified, we recommend drawing up an action plan. This plan will naturally be dependent on the results of the diagnosis, but generally speaking, the steps to be followed will be to set up a taskforce who will be trained in the new standards. We recommend that staff from several departments, including senior management and the heads of the department concerned be included in the team.
Analysis of the external and internal context of the organisation and how the new situation will affect us. Identify the persons concerned for each of the organization’s products and services. Review the scope of the System so that it is appropriate for the context and the people it affects. Review and update the Management System goals, if necessary. Review and amend the process maps. This will make it easier to identify any problems or non-conformities that may affect its efficiency.
Review the way risks are managed in the organisation, and decide which methods and approaches should be employed, to apply them to the Management System. Update the System’s documents, identifying those that require updating or removing, and new ones that need to be created (documented information).
Conduct a validation process or a complete pre-audit . This will allow us to fully understand the new requirements and their impact on the existing Management System. After its completion, it will be clear what actions will be required to complete the transition process successfully. Set out the corrective actions needed to resolve any findings that came to light during the pre-audit, and present the corresponding plan of action.
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